04: Groups and Seats/Licenses

Overview

The organization can create User Groups on the organization or station, department level, or across the organization. User Groups make it easier to assign.

Organization levels

Axis has multiple organizational levels that provide access to services and functions:

• Group: The Group is the top-level organization that consists of multiple Stations. Group-level administrators manage users and projects at various levels within the Group.  
  • Station: A Station is a level is within the Group. Station-level administrators manage the users and projects within that Station.
    • Department: A Department (News, Sports, Sales, Art, etc.) is a level within a Station.

Axis easily scales. It is used by both large station groups and by single stations. For single station clients, the station becomes the top-level organization.

Figure 1. Example Organizational Hierarchy

The figure shows typical administration hierarchies for multi-station and single-station organizations. It does not show users split out by specific Axis service, with the exception of Limited User, which applies only to Axis Order.

View a group's settings

In the organization hierarchy list at the left of the page, select the organization, station or department. The list of groups for the selected level appears. If no groups exist, then the Group Name column displays “No User Groups for this Organization.”

• The Manage Groups page
  • List of groups and stations.
  • A table that lists each Group Name and the Organization with which it is affiliated.

Add a group

To add a user Group:

1. Click Add a Group.
2. The Add User Group dialog appears.
3. Enter a group name in the Name field, and then click Add Group.
4. The new group appears in the group list.

Rename a group

To edit the name of a user group:

1. In the group list, click the name of the group to which you would like to add members (users).
2. The Edit Group page opens.
3. Edit the name.
4. Click Save Group.

Remove a group

To delete a user group:

1. Click the Delete icon in the row that contains the User Group name.

Edit group member assignments

An individual’s User Group settings can also be edited via Administration > Users > Edit User > Groups.

To view a user group:

1. In the organization hierarchy, select the top-level station group, station, or department to view.
2. The list of associated User Groups displays.
3. Click on a group to view it.
4. The Edit Group page appears. There are two display modes:

   • Add: This view allows the User Group member list to be edited.

     • Note that the organization hierarchy is displayed. If the list is not displayed, then click the arrow to the left of Users to view.

   • View: This allows the list to be viewed, and for names to be deleted from the User Group.

5. Add or remove members as follows:

   • To select a user to add to the group, click the unchecked checkbox, in the Select column, to the left of the user’s name.

   • To select all users to add to the group, click the unchecked checkbox at the top of the Select column.

   • To remove a user from the group, click the checked checkbox, in the Select column, to the left of the user’s name.

   • To remove all users from the group, click Clear all.

6. Click Save Group. (Scroll to the bottom if needed.)

Seat allocations

Chyron sets the total seat allocations for each Axis Service as per the Axis contract for the Organization as a whole.

The Organization administrator sets the seat allocation for each service for the Station Group and each Station.

1. Click Settings button in top right corner of main page.
2. Click Seat Allocation button.

3. The top row, named Total Seats, displays the following data on the Organization level:

   • The total number of seats contracted for each Axis Service for the entire Organization.

   • The number of seats allocated for each Axis Service for the entire Organization.

   • The number of seats available for each Axis Service for the entire Organization.

The total number of seats contracted for each Axis service is the sum of the number of seats allocated for each service, plus the number of seats available for each service.

The second row, identified by the Station Group name, displays seat allocation information at the Station Group. The seats allocated to the Station Group are distinct from the seats allocated to individual stations. In this context, Station Group users can be thought of as a station, with its own set of services and seat allocations.

• The total number of seats designated for each service at the Station Group.
• The number of seats allocated for each service at the Station Group.
• The number of seats available for each service at the Station Group.

Each row below the second row, identified by <Station Group Name>::<Station Name>, represents a Station in the Organization, and displays the following data on the Station level:

• The total number of seats designated for each service at the specific Station.
• The number of seats allocated for each service at the specific Station.
• The number of seats available for each service at the specific Station.