03: Projects

Overview

Projects can be added by an organization's administrator to a station, group, or department level, or across the station group.

View projects

1. Navigate to Settings > Projects.
2. The Projects page displays the following.
   • List of groups and stations
   • Each project name
   • Each project's visibility setting (public or private)
     • Public: The contents of the project is visible to the entire organization.
       • A public project (folder) can be specified, as set in Home > Administration > Organization Settings > Automatically store Getty images to a project
     • Private: The contents of the project are visible to only those who are granted access to the project.

Change the visibility setting of a project folder's 

To make a project folder's visibility public:

1. Navigate to: Home > Administration > Organization Settings
2. Locate the project.
3. Change the visibility setting as needed.
   • Public: The contents of the project are visible to the entire organization.
   • Private: The contents of the project are visible to only those who are granted access to the project.

Automatically store Getty images to a project

To receive a copy of any Getty Editorial image that is downloaded either in News or Track, with metadata:

1. Locate the project.
2. Select Automatically store Getty images to a project.

Add, edit, or remove a project

1. Navigate to the organization hierarchy
2. Select the top-level station group, station, or department to view.
3. A list of associated Projects is displayed.
4. Click on a project to view.
5. Click the expand arrow next to any project to see corresponding users and groups.
6. There are two display modes:
   • Add: This mode allows the editing the member list for the project's users and groups
   • View: This mode allows the details project list to be viewed and 
     • Click the Delete icon to remove for users or groups from a project.

Create a project

To create a Project:

1. Navigate to the Organization list.
2. Select the station group.
   • Note: In the image shown, the station group is "Demo", the station or the department that will contain the project.
3. Click Create Project.
4. The Create Project dialog opens.
   • In the Name field, enter a name for the project.
   • In the Visibility menu, select Public or Private.
   • If needed, click the Use same permissions as project checkbox to inherit permissions.

Add users to a project

To add one or more individual users to the project:

1. Click the down arrow to the left of Users.
2. The User Permission screen displays.
3. In the list of names, click the checkbox to add users to the project.
   1. To select all in the list, click the checkbox above the Select column heading.
   2. To add users from other stations/departments, repeat steps 2 and 3 as needed.
   3. To clear all checkboxes in the list, click the Clear all button.

Add groups to a project

To add one or more user groups to the project:

1. Click the down arrow to the left of Groups.
2. The Organization list displays.
3. Select the station group, the station, or the department in which the project will reside.
4. In the list of names, click the checkboxes to add users to the project.
   • To select all in the list, click the checkbox above the Select column heading.
   • To clear all checkboxes in the list, click the Clear all button.