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  4. Race Day Workflow User Guide (2025)

03: Before the Races

⏱️ 2 Hours before the first race

🅾️ Check tracking system status

  • Log in to the ZXY Transponder Info for the relevant track (E.g. http://bjerke.zxy.no)
  • Check the system for errors, which are indicated by a red flashing icon next to the logo. 
  • If this icon is flashing, navigate to the System tab to identify the problematic service.

🅾️ Prepare tracking server

  • Start Caprino 
      • Make sure there are no errors on startup.
  • Start HTS Race Control 
      • Make sure it’s connected to Caprino
      • Download the race schedule by pressing “Load Races”
      • If needed, do any transponder swaps.
          • Click the number above the start number button
          • Select the transponder number

🅾️ Prepare graphics server

  • Launch Chyron PRIME with the appropriate settings.
      • Choose the track name, race type, colors, and other elements for the graphics layout.
  • Launch HTS Bridge
      • Make sure it is running and has selected the relevant server (track).
      • If everything is OFFLINE, check the VPN status.
      • If the target server is OFFLINE, make sure Caprino is running on that tracking server.
      • The Hz should be stable at 25
      • If problems persist or are not resolved, contact 🔧 ES

⏱️ 30 Minutes before the first race

🅿️ Check in

  • Check in with 🅾️ so they know who is working today.

🅿️ Start transponders

  • Activate the transponders by holding the power button for one second.
  • Bring the Transponders outside with a clear view to the sky
  • Verify that the LED starts to blink green.

🅾️ Verify transponder status

  • Log in to the ZXY Transponder Info and verify that the Transponders are working by looking at the Table view
      • The Time should be updated from today
      • The Hz should be ~10
      • The Temperature should be below 50 °C
      • The Battery should be above 80%
  • In the case of a malfunctioning Transponder, contact 🅿️ for troubleshooting.
      • Tell 🅿️ to hold down the power button for at least 3 seconds to do a hard reboot of the Transponder.
      • If the problem persists, communication must be done between the live support and personnel at the race track on which transponder ID should be used as a replacement.

Image description: ZXY Transponder Info – Table View

🅾️ Check in with Production

  • Check in to the slack channel and inform if everything is working as intended.
      • In case of any malfunction, give status updates on the troubleshooting progress.
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